Golden Gate Conference cancelled
It is with great sadness that we announce our decision to cancel the 2020 SCBWI SF/South Golden Gate Conference at Asilomar. Based on the guidance of state and county public health officials, the Centers for Disease Control, and the World Health Organization, we felt it was no longer responsible to bring a large group together in light of the coronavirus outbreak.We did not take this decision lightly, as we know how much you count on this conference as a way to build community and build your professional careers. We are deeply and truly sorry that we are not going to be providing our community with this opportunity this year. The conference has been held for 36 years and this, the 37th year, will be the first time in all those years that we have come to a decision like this. We are living in unprecedented times.Please contact us at email@example.com if you have any questions.
03/04/20: As you might imagine, we have been monitoring the coronavirus situation closely. The situation is dynamic and changing rapidly. Here is the latest statement (as of 3/3/20) from Santa Clara County Public Health.
Our current plan is to proceed with the conference, and to take extra precautions (outlined below.) That said, if you are in a high risk population, and/or are concerned about coronavirus for any reason, and you decide to cancel your registration, we understand. The health and safety of our members and our faculty is our first priority.
We are modifying our cancellation policy to allow for a full conference tuition refund to anyone who is sick, or who has concerns related to coronavirus. Please contact us at firstname.lastname@example.org if you would like to request a conference cancellation. (Note that Asilomar has a separate cancellation policy for room and board. You will need to contact them separately to cancel your accommodations, and to inquire about their separate cancellation policy.)
All of that said, we very much hope to see most of you there next week! In keeping with the recommendations from public health officials, we are planning these extra precautions and we encourage everyone to follow basic practices that can help prevent the spread of illness. For example:
While at the conference, please wash your hands frequently. We have built in extra breaks so you have time to do so. Also try to avoid touching your face.
We will be offering hand sanitizer and sanitizing wipes at the back of the room, to supplement regular hand washing. Finding these supplies has been tricky, so note that we will have limited quantities. Please bring your own if possible. (Hand sanitizer must have 60%+ alcohol content to be effective.
We will be taking extra care to wipe down commonly touched surfaces (doorknobs, etc.) with antibacterial wipes frequently throughout the day. The housekeeping staff at Asilomar has also assured us that they will also be taking extra precautions as they clean public areas.
Try to avoid shaking hands and giving hugs — let’s wave for now.
Note: masks are not recommended for people who are not sick.
If you are sick and cannot attend the conference, you will be able to receive a full tuition refund up until the day of the conference so that you can stay home, take care of yourself, and prevent the spread of illness.
As events unfold in the coming days, we will keep you updated if anything changes.
If you have any questions or concerns, please do not hesitate to contact us at email@example.com.
Thank you to SCBWI headquarters for their continuing guidance and assistance in preparing our response.